For landlords with 5-20 units

Know every dollar is collected.

Automated rent reconciliation that cross-references your PM statements, emails, and portal data. One weekly dashboard. Zero guesswork.

The Problem

Revenue leaks are silent. And they add up fast.

📄

Fragmented data

PDF owner statements, email notifications, portal dashboards, bank deposits. Every PM reports differently.

🕳️

Invisible shortfalls

A tenant paying $50 short each month costs you $600/year per unit. Most investors never catch it.

⏳

Manual reconciliation

Cross-referencing sources is tedious and error-prone. It only happens when a problem becomes obvious.

💸

$5K-$10K/year lost

For a 12-unit portfolio, silent leakage from short payments, unenforced late fees, and missed payments adds up to thousands annually.

Proven Results

Real numbers. Real leakage caught.

$8,703
Leakage caught in one month
Across a 14-unit portfolio
74%
Collection issues flagged instantly
Short payments, late fees, missing rent
11 units
Reconciled in seconds
What used to take 4+ hours per month

We found $400/month our property manager never flagged. Two tenants paying $200 short each, every single month, for over a year. That's nearly $5,000 we would have never recovered.

Small-portfolio investor · 12 units across 3 PMs

Bank-level encryption
200+ units tracked
Works with any PM
$50K+ leakage detected

How It Works

Four stages. One source of truth.

Stage 1

Ingest

PM statements, emails, and portal data flow in automatically.

Stage 2

Extract

Tenant names, amounts, and dates parsed automatically from every source.

Stage 3

Reconcile

Flag short payments, missed fees, and timing gaps across all units.

Stage 4

Dashboard

Weekly consolidated view delivered via email and web.

The Dashboard

One answer, every week.

Is every tenant paying the right amount, on time? RentCertain answers this across every unit, every PM, every month.

Unit PM Company Lease Rent Collected Status
412 Elm St, Unit A Skyline PM $1,450 $1,450 Paid
412 Elm St, Unit B Skyline PM $1,450 $1,400 -$50
88 Oak Ave, Unit 1 Metro Realty $1,200 $1,200 Paid
88 Oak Ave, Unit 2 Metro Realty $1,200 $0 Missing
1901 Pine Dr Apex Mgmt $1,800 $1,800 Late 5d
305 Cedar Ln, Unit A Apex Mgmt $950 $950 Paid

The ROI

The math is simple. The savings are not.

Without RentCertain

Flying blind on collections

  • Manual spreadsheets updated monthly (if at all)
  • $3 short payments slip through unnoticed
  • Hours of PM follow-up calls and emails
  • Late fees unenforced for months
  • No single source of truth across PMs
With RentCertain

Every dollar tracked automatically

  • Every payment reconciled against lease terms
  • Short payments flagged the day they arrive
  • Action items auto-generated per unit
  • Late fee enforcement tracked automatically
  • One dashboard across all PMs and markets

Estimate your annual leakage recovery

Don't worry about exact numbers - estimates work fine

Your estimated numbers

Typical annual leakage (3-5%) $6,048
RentCertain annual cost $720
Estimated net recovery $5,328/yr

Starting at $5/unit/month. Most landlords recover the full annual cost in the first month of flagged discrepancies.

Built For

Small-portfolio investors who refuse to fly blind.

5-20

Units across markets

Too large to reconcile manually every month. Too small for a full-time controller.

2+

Property managers

Different PMs, different formats, different reporting cadences. One unified view.

100%

Collection certainty

Trust but verify. Every tenant, every unit, every dollar, every month. Automatically.

Stop trusting. Start verifying.

Every real estate investor with distributed properties and third-party PMs deserves a weekly answer to one simple question. RentCertain delivers it.